Assistant Operational Policy, Assurance and Compliance Officer

Reporting to the Operational Policy, Assurance and Compliance Officer, you will be collating and analysing information and evidence to help produce high level reports for senior management on assurance activity and findings, and making recommendations for any areas that could be improved. You will be working as part of a small team supporting the audit and inspection of all operational aspects of the Commission’s investigations’ process through the Support, Information Recovery and Findings stages. You’ll need initiative, to be able to work independently as well as part of a team and the drive to deliver a high-quality service. You’ll need the ability to work closely and collaboratively with the operational teams.

You will undertake evidence gathering activities to a consistently high standard. You will need to collate and interpret a wide range of information and record accurate and robust evidence of compliance and adherence to Commission policies and processes in operational casework.

The team is also preparing the Commission for the commencement of the new legislation which is currently moving through Parliament. You will undertake policy development and review work, and contribute to the team’s project management, communication and planning of this key work. You will also be responsible for the Secretariat function of the External Assurance Group.

Key Responsibilities

• Supporting the Operational Policy, Assurance and Compliance Officer in assuring that Case Support and Information Recovery and Findings teams adhere to the Commission’s promulgated policies, and in reporting individual areas of non-compliance to senior leadership for immediate rectification.
• Working with operational teams in the collection of information for quality performance reporting, and for policy and manual review.
• Assist in undertaking audits and other data collection processes in support of specific projects; inputting, monitoring and checking data.
• Supporting the team to review and streamline policies; and ensuring the Commission is ready to transition to the Legacy Commission.
• Arrange, co-ordinate and attend meetings of the External Advisory Group (EAG): including producing and circulating agendas and reports, taking and producing minutes for the meeting, monitoring or undertaking any follow up actions, and other Secretariat duties.
• Liaise with the ICRIR Communications Team to ensure that the most up-to-date controlled documents are available, accessible and check appropriate publication.
• Demonstrating and actively promoting the Commission’s values.
• Supporting the Operational Policy, Assurance and Compliance Officer in maintaining, updating and streamlining the Commission’s operational manuals.
• Management of the Assurance inbox, ensuring teams receive prompt responses to their policy and operational questions, filing responses and contributing to the team’s knowledge management.

We are building a values-led organisation. We operate with integrity, impartiality, openness, accountability, and respect, as set out in our Code of Conduct. This is reflected in our fair and open recruitment processes. We encourage people to join us across all backgrounds, communities and faiths to help us deliver.

The Commission is based in Belfast, with further operational sites in Northern Ireland and London. Travel to all locations will be required, but hybrid working arrangements will help us support a range of flexible working patterns. This is an exciting opportunity to join an organisation with a unique and vital remit. The organisation is entering a key period of preparation for transition to the Legacy Commission, including planning for operationalisation of new powers, legislation and capabilities.

The Commission is formed of seven Commissioners, the Chief Commissioner, Sir Declan Morgan, the Chief Executive Officer, Louise Warde Hunter, and the Commissioner for Investigations, Peter Sheridan, as well as four Non-Executive Commissioners to provide challenge and scrutiny to the executive team.

We are committed to creating a diverse and inclusive workplace. We welcome applications from all communities and backgrounds, including underrepresented groups. We value diversity in our workforce as it enhances our ability to serve the communities of Northern Ireland and the United Kingdom.